Business travel is easier than ever thanks to a growing range of travel apps. They can help to organise itineraries, track flights, manage expenses and navigate cities. With the right tools, travellers can stay productive and focused throughout their journeys.
While each app serves a different purpose, together they can simplify many aspects of life on the road. The following apps are among the most useful options available today, covering everything from transport and finance to scheduling and trip planning.
For more advice on business travel, check out our guide to travelling smart, or find out how much travel insurance is best for you.
Best Apps for Business Travel
| App | Platforms | Free Version? | Offline Capability? | Key Integrations | Best For |
|---|---|---|---|---|---|
| TripIt | iOS, Android, Web | Yes | Partial | Gmail, Google Calendar, Microsoft 365, SAP Concur | Itinerary management |
| Flighty | iOS, macOS | Yes | Yes | Apple Calendar, TripIt, email imports | Flight tracking |
| Google Maps | iOS, Android, Web | Yes | Yes (downloaded maps) | Google services, ride-hailing apps | Navigation & local discovery |
| Citymapper | iOS, Android, Web | Yes | Limited | Public transit systems, bike/scooter services | Urban transport |
| Expensify | iOS, Android, Web | Yes | Yes | QuickBooks, Xero, NetSuite, Sage, Uber | Expense management |
| Revolut | iOS, Android | Yes | Limited | Apple Pay, Google Pay, travel eSIMs | International spending |
| World Time Buddy | iOS, Android, Web | Yes | Yes | Google Calendar, Outlook Calendar | Time-zone scheduling |
| Priority Pass | iOS, Android | For members | Limited | Airline loyalty programmes, credit cards | Lounge access |
| Uber | iOS, Android, Web | Yes | No | Expensify, SAP Concur, business profiles | Ground transportation |
| Notion | iOS, Android, Windows, macOS, Web | Yes | Yes | Google Drive, Slack, Calendar, Jira | Trip planning & knowledge management |
1. TripIt
Best for: Itinerary management
If you find yourself digging through emails at the airport, trying to find a hotel booking reference or flight confirmation, TripIt can solve that problem. You can forward your booking emails to the app. It’ll automatically builds a master itinerary containing your flights, hotels, train journeys, car rentals and meeting details.
What makes TripIt particularly useful for business travellers is that everything lives in one place. Instead of switching between airline apps, hotel confirmations and calendar invites, you get a single timeline of your entire trip that’s easy to access and share.
Why business travellers like it:
- Automatic itinerary creation
- Calendar sync
- Easy sharing with colleagues and family
- Stores booking references in one place
- Keeps all travel plans organised
2. Flighty
Best for: Flight tracking (iPhone only)
Over the last few years, Flighty has become a favourite among frequent flyers. This is thanks to its fast notifications, delay predictions and simple interface. Some users report receiving disruption alerts before the airline has even updated its own app.
For anyone who spends a lot of time in airports, Flighty helps remove some of the uncertainty that comes with air travel. With gate changes and aircraft tracking and arrival estimates, it provides a level of detail that most airline apps simply don’t include.
Why business travellers like it
- Earlier alerts than some airline apps
- Real-time aircraft tracking
- Detailed travel history
- Clean, intuitive user experience
3. Google Maps
Best for: Navigation and discovery
It may be the most obvious app on the list, but Google Maps is still one of the most popular tools for business travellers.
Whether you’re navigating an unfamiliar city, finding a restaurant for a meeting or working out the quickest route from the airport to your hotel, it’s often the first app you’ll open after landing. The ability to download offline maps is particularly useful when trying to avoid expensive roaming charges.
Beyond navigation, Google Maps has become an excellent business travel companion for discovering nearby restaurants, coffee shops, hotels and transport options. For many travellers, it’s less of a map and more of a local guide that helps them get their bearings quickly in any city.
Why business travellers like it:
- Offline maps for international travel
- Restaurant and client location search
- Public transport directions
- Hotel and airport navigation
- Real-time traffic and journey updates
- Helpful local recommendations and reviews.
4. Citymapper
Best for: Urban transport
If your work regularly takes you to major cities, Citymapper can soon become one of your most-used travel apps. Designed specifically for urban transport, it often provides more detailed public transport information than traditional mapping apps, particularly in major cities like London, New York, Paris and Berlin.
Citymapper’s edge is its ability to combine different transport options into a single journey. It can help you take the Tube, hop on a bus, catch a train or even use a bike-share service. For business travellers trying to navigate an unfamiliar city between meetings, it can save both time and stress.
Why business travellers like it:
- Precise public transport routing
- Real-time service updates and delays
- Multi-modal journey planning
- Excellent coverage in major cities
- Easy-to-understand directions
- Particularly useful in unfamiliar locations
5. Expensify
Best for: Expense reporting
Expenses are rarely anyone’s favourite part of a business trip. Expensify helps remove much of the manual admin by allowing travellers to capture expenses as they happen, rather than dealing with a pile of receipts at home.
Simply snap a photo of a receipt and the app automatically extracts the relevant information. It then categorises the expense and stores it for later reporting. For business travellers, this can save hours each month and reduce the chances of losing receipts along the way.
Many companies also integrate Expensify with their finance systems. This makes reimbursement faster and less painful for employees.
Why business travellers like it:
- Instant receipt scanning
- Automated expense reports
- Corporate card integration
- Mileage tracking
- Reduced end-of-trip admin
- Easier reimbursement processes
6. Revolut
Best for: International spending
For anyone travelling overseas, managing money efficiently can make a surprising difference to the overall travel experience. Revolut has become a favourite among business travellers. It’s praised for its competitive exchange rates, multi-currency accounts and growing suite of travel features.
Instead of relying on traditional banks and potentially paying unnecessary foreign transaction fees, travellers can hold and spend multiple currencies directly through the app. Features such as virtual cards add an extra layer of security, while travel perks like eSIMs and airport lounge benefits make it particularly attractive for frequent flyers.
For many European business travellers, Revolut has evolved from a simple travel card into an all-in-one financial companion for life on the road.
Why business travellers like it:
- Competitive foreign exchange rates
- Virtual cards for secure spending
- Multi-currency accounts
- Travel eSIM options
- Airport lounge-related benefits
- Real-time spending notifications
- Easy management of international expenses
7. World Time Buddy
Best for: Scheduling across time zones
When your job involves working with colleagues, clients or partners across multiple countries, keeping track of times can become a headache. World Time Buddy smooths out the process by letting you compare time zones side by side to pick the best meeting times.
Rather than manually calculating time differences or risking a scheduling mistake, the app provides a simple view of working hours across different regions. For consultants, sales professionals and executives on the move, it’s a simple tool that solves a common problem.
Why business travellers like it:
- Easy meeting planning
- Calendar integration
- Visual comparison of working hours
- Reduces scheduling mistakes
- Ideal for international teams and clients
8. Priority Pass
Best for: Airport lounge access
For frequent business travellers, airport lounges can provide a quieter and more comfortable environment to work, relax or recharge between flights. Priority Pass offers access to a large network of airport lounges worldwide through its membership programme, making it one of the most widely recognised lounge access services available.
The app allows members to search for participating lounges, view available facilities and access digital membership cards directly from their phones. It also provides information on airport experiences such as restaurants, sleep pods and wellness facilities at selected airports.
Why business travellers like it:
- Access to a global network of airport lounges
- Digital membership card for easy entry
- Lounge facility information and reviews
- Airport dining and travel experience benefits at selected locations
- Useful during delays, layovers and early arrivals
9. Uber
Best for: Reliable ground transportation.
After a long flight, the last thing most business travellers want is uncertainty around getting to their next destination. Uber remains one of the most popular transport apps because it offers a consistent experience across hundreds of cities worldwide.
For business users, the convenience goes beyond simply booking a ride. Features like automatic receipts, business travel profiles and expense integrations make it easy to keep journeys organised and compliant. The ability to quickly arrange airport transfers, client visits and hotel journeys from a single app makes it a key part of many travellers’ toolkits.
Why business travellers like it:
- Automatic digital receipts
- Dedicated business profiles
- Expense management integration
- Widely available in major cities
- Predictable pricing and journey tracking
10. Notion
Best for: Keeping trip information organised
Business travel can involve juggling far more than flights and hotel bookings. Meeting agendas, client notes, project updates, travel checklists, and actions can become scattered across multiple apps. Notion aims to bring everything together.
Professionals use Notion to create pages for each trip with itineraries, meeting notes, key contacts and important documents. Having everything organised in one place makes it easier to stay prepared, particularly when moving between multiple cities or client meetings.
The app’s flexibility is its key strengths. When you’re planning a simple overnight trip or managing a complex international schedule, Notion can be customised to suit your workflow across all your devices.
Why business travellers like it:
- Offline note-taking capabilities
- Easy client and meeting preparation
- Customisable travel templates
- Cross-device sync
- Easy organisation of complex travel schedules
